BYLAWS
VENTURA COUNTY MODEL A FORD CLUB, INC. ( proposed 2014 )
ARTICLE I -NAME
The name of this nonprofit corporation shall be VENTURA COUNTY MODEL A
FORD CLUB, INC., a chapter of the Model A Ford Club of America. Its
principal office shall be in the County of Ventura, State of
California.
ARTICLE II -PURPOSES
The purposes of the corporation shall be as follows:
Section 1: To preserve the historical significance of the Model A
Ford through shows and exhibitions and education of the general public
on that era of transportation history and through the exchange of
ideas, information, and parts for admirers of Model A Ford cars and to
aid them in restoration and preservation of their cars in their
original likenesses.
Section 2: To unite into the organization owners of Model A Fords and
others who are interested in restoring and maintaining the automobile
in a manner to engender interest, education, and respect within the
community. It is further a purpose of this organization to help the
members become better acquainted and encourage and maintain among its
members a spirit of good fellowship, socialization, and fair play
through sponsored activities, including the use of the Model A Ford
and family participation.
Section 3: The organization shall be nonsectarian, noncommercial, and
nonpartisan.
ARTICLE III -MEMBERS
Section 1: Membership:
Membership in this Chapter shall be open to those who own, have an
active interest in, or have access to a Model A Ford. Memberships may
be per individual or per family members residing in one household. In
order to maintain membership, annual dues must be current.
Section 2: Rights and Privileges of Membership:
All members in good standing shall have the right to vote. Only one
vote per family membership is allowed. Only members shall have the
right to hold office or be appointed to any committees.
Section 3: Dues:
The dues payable by the members shall be in an amount to be set by the
Board of Directors and approved by the majority of the members and
shall be payable prior to the start of the annual meeting each year,
delinquent thereafter.
1
ARTICLE IV -CLUB MEETINGS
Section 1: Annual Meeting:
The annual meeting of the members shall be held during January of each
year. The purpose of said meeting shall be the installation of new
officers and directors and the transaction of such other business as
may come before the meeting. Members and guests may attend the annual
meeting.
Section 2: Regular Meetings:
Regular meetings of the members shall be held monthly, February
through November, for the purpose of transacting business and good
times and shall be held at a time and place determined by the Board of
Directors. Members and guests may attend the regular meetings.
Section 3: Special Meetings:
Special meetings of the members may be called either by any officer or
not less than 11 of the members.
Section 4: Notice of Special Meeting:
A written or electronic notice stating the place, day, and hour of any
special meeting shall be delivered to each member not less than five
(5) nor more than forty (40) days before the date of such meeting, and
the purpose for which the special meeting is called shall be stated in
the notice.
Section 5: Quorum:
A quorum at any meeting shall consist of those members present, but
not less than 11 persons.
ARTICLE V -OFFICERS
Section 1: The officers of the corporation shall be a President, Vice
President, Secretary, and Treasurer.
Section 2: Elections, Terms of Office:
Nominations for officers of the Club shall be submitted by the
Nominating Committee at the October regular meeting. Nominations from
the floor may also be made at the October regular meeting, and such
nominees shall stand for election upon agreement to do so. Elections
shall be held at the November regular meeting. Officers shall serve
for the period of the following calendar year.
Section 3: President:
The President shall be the principal executive officer of the Club.
The President shall supervise and control all of the business and
affairs of the Club. The President shall preside at all meetings of
the members, shall perform all duties incident to the office and have
the power to appoint committees as required, including transient and
standing committees.
Section 4: Vice President:
In the absence of the President, the Vice President shall perform the
duties of the President and such other duties as may be delegated by
the President.
2
Section 5: Secretary:
The Secretary shall keep minutes of the meetings of the members, see
that all notices are duly given in accordance with the provisions of
these Bylaws; keep a register of the mailing address, e-mail address,
and phone number of each member; and in general perform all duties
incident to the office of Secretary. The Secretary shall also
securely preserve all minutes of previous meetings in printed format
and transfer the same to the succeeding Secretary.
Section 6: Treasurer:
The Treasurer shall have charge and custody and be responsible for all
funds of the Club. The Treasurer shall provide a report of current
bank balance at regular meetings and submit a detailed report to the
Board of Directors prior to the annual meeting.
Section 7: Appointed Positions:
The following are positions in the Club which are appointed positions
to be filled by the President by appointment:
a. National Representative: The National Representative shall
act as a liaison between the Chapter and the National Club.
b. Club Librarian: The Club Librarian shall be responsible for
the safekeeping of books and periodicals belonging to the Club,
keeping and updating a list of the items in the Club Library, making
said list available to the members, loaning items from the Club
Library to members, and making sure that loaned items are returned in
a timely manner.
c. Historian: The Historian shall keep a running account of
the types of Model A Fords owned by the members with all pertinent
facts pertaining thereto, including photographs and motion pictures of
before and after restoration, social activities of the organization,
and its excursions. The Historian shall also securely preserve all
Club newsletters in printed format and transfer the same to the
succeeding Historian.
d. Other Appointed Positions: Other appointed positions, such
as Touring Coordinator, Webmaster, and Newsletter Publisher, shall be
appointed by the President as needed and as described in the Policies
and Procedures Manual.
ARTICLE VI -BOARD OF DIRECTORS
Section 1: Composition:
This corporation shall be generally overseen by a Board of Directors
consisting of seven (7) persons. Officers elected at the November
regular meeting shall automatically be members of the Board of
Directors for the following year. The members at the November regular
meeting shall also elect two members who shall not be officers to
serve as directors. The Immediate Past President, if willing to
serve, shall also automatically be a member of the Board of Directors.
If the Immediate Past President is not available to serve, then the
members at the November meeting shall elect a member to that position.
The Immediate Past President shall be defined as the person who held
the office of President immediately prior to the current President.
3
Section 2: Meetings:
The Board shall meet at the call of the President, and the Board
meetings shall be open to the general membership.
Section 3: Vacancies:
If there is a vacancy on the Board of Directors, a majority of the
remaining members of the Board of Directors shall have the power to
appoint another member to fill the vacancy.
Section 4: Policies and Procedures:
The policies and procedures established by tradition and upon motions
carried by vote of the membership shall be recorded in a Policies and
Procedures Manual, which shall serve as a guide to the Board of
Directors in discharging their duties and overseeing the club
activities.
ARTICLE VII -FISCAL YEAR
The fiscal year of the club shall begin on the 1st day of January and
end on the last day of December in each year.
Each year there shall be a year-end audit performed by an appointee of
the President. The appointee may not be the Treasurer. The results
of this audit are to be reported at the annual meeting.
ARTICLE VIII -COMMITTEES
There shall be the following standing committees of this chapter:
Section 1: Nominating Committee:
The Nominating Committee shall meet for the singular purpose of
nominating officers and directors for the next succeeding year. If
available, the Immediate Past President shall be appointed as the
Chair of the Nominating Committee. If not, the Chair of this
committee shall be appointed by the President in September. The
members of the committee shall be selected by the Chair and shall
submit their slate of nominees to the membership at the October
regular meeting. Elections shall be held in November.
Section 2: Bylaws Committee:
This committee shall have the responsibility of reviewing the Bylaws
of the corporation. The President shall appoint a Chair of the Bylaws
Committee as needed, but no less often than once every five (5) years.
The Chair will select the members of the committee. This committee
shall report to the members upon having reviewed the Bylaws and shall
recommend revision of Bylaws as deemed appropriate.
Section 3: Policy and Procedures Committee:
This committee shall have the responsibility of recording, reviewing,
revising, and maintaining the Policies and Procedures Manual for the
Club, as referenced in Article VI, Section 4 of these Bylaws. The
Chair of this committee shall be appointed by the President, and the
members of the committee will be selected by the Chair.
4
ARTICLE IX -RULES OF ORDER
All meetings of the organization and its Board of Directors and any of
its committees shall be governed by the parliamentary rules of
procedure and usages according to Robert's Rules of Order.
ARTICLE X -AMENDMENT TO BYLAWS
These Bylaws may be altered, amended, or repealed and new Bylaws may
be adopted by a two-thirds (2/3) majority of the members present at
any meeting of the members, provided that at least five (5) days'
written notice to each member is given of the intention to alter,
amend, or repeal or to adopt new Bylaws at such meeting.
ARTICLE XI -DISSOLUTION
Upon dissolution of this corporation, its assets shall not inure to
the benefit of any member. Any remaining assets shall be distributed
to the Model A Ford Club of America, Inc.
JANUARY 2014
5
VENTURA COUNTY MODEL A FORD CLUB, INC. ( proposed 2014 )
ARTICLE I -NAME
The name of this nonprofit corporation shall be VENTURA COUNTY MODEL A
FORD CLUB, INC., a chapter of the Model A Ford Club of America. Its
principal office shall be in the County of Ventura, State of
California.
ARTICLE II -PURPOSES
The purposes of the corporation shall be as follows:
Section 1: To preserve the historical significance of the Model A
Ford through shows and exhibitions and education of the general public
on that era of transportation history and through the exchange of
ideas, information, and parts for admirers of Model A Ford cars and to
aid them in restoration and preservation of their cars in their
original likenesses.
Section 2: To unite into the organization owners of Model A Fords and
others who are interested in restoring and maintaining the automobile
in a manner to engender interest, education, and respect within the
community. It is further a purpose of this organization to help the
members become better acquainted and encourage and maintain among its
members a spirit of good fellowship, socialization, and fair play
through sponsored activities, including the use of the Model A Ford
and family participation.
Section 3: The organization shall be nonsectarian, noncommercial, and
nonpartisan.
ARTICLE III -MEMBERS
Section 1: Membership:
Membership in this Chapter shall be open to those who own, have an
active interest in, or have access to a Model A Ford. Memberships may
be per individual or per family members residing in one household. In
order to maintain membership, annual dues must be current.
Section 2: Rights and Privileges of Membership:
All members in good standing shall have the right to vote. Only one
vote per family membership is allowed. Only members shall have the
right to hold office or be appointed to any committees.
Section 3: Dues:
The dues payable by the members shall be in an amount to be set by the
Board of Directors and approved by the majority of the members and
shall be payable prior to the start of the annual meeting each year,
delinquent thereafter.
1
ARTICLE IV -CLUB MEETINGS
Section 1: Annual Meeting:
The annual meeting of the members shall be held during January of each
year. The purpose of said meeting shall be the installation of new
officers and directors and the transaction of such other business as
may come before the meeting. Members and guests may attend the annual
meeting.
Section 2: Regular Meetings:
Regular meetings of the members shall be held monthly, February
through November, for the purpose of transacting business and good
times and shall be held at a time and place determined by the Board of
Directors. Members and guests may attend the regular meetings.
Section 3: Special Meetings:
Special meetings of the members may be called either by any officer or
not less than 11 of the members.
Section 4: Notice of Special Meeting:
A written or electronic notice stating the place, day, and hour of any
special meeting shall be delivered to each member not less than five
(5) nor more than forty (40) days before the date of such meeting, and
the purpose for which the special meeting is called shall be stated in
the notice.
Section 5: Quorum:
A quorum at any meeting shall consist of those members present, but
not less than 11 persons.
ARTICLE V -OFFICERS
Section 1: The officers of the corporation shall be a President, Vice
President, Secretary, and Treasurer.
Section 2: Elections, Terms of Office:
Nominations for officers of the Club shall be submitted by the
Nominating Committee at the October regular meeting. Nominations from
the floor may also be made at the October regular meeting, and such
nominees shall stand for election upon agreement to do so. Elections
shall be held at the November regular meeting. Officers shall serve
for the period of the following calendar year.
Section 3: President:
The President shall be the principal executive officer of the Club.
The President shall supervise and control all of the business and
affairs of the Club. The President shall preside at all meetings of
the members, shall perform all duties incident to the office and have
the power to appoint committees as required, including transient and
standing committees.
Section 4: Vice President:
In the absence of the President, the Vice President shall perform the
duties of the President and such other duties as may be delegated by
the President.
2
Section 5: Secretary:
The Secretary shall keep minutes of the meetings of the members, see
that all notices are duly given in accordance with the provisions of
these Bylaws; keep a register of the mailing address, e-mail address,
and phone number of each member; and in general perform all duties
incident to the office of Secretary. The Secretary shall also
securely preserve all minutes of previous meetings in printed format
and transfer the same to the succeeding Secretary.
Section 6: Treasurer:
The Treasurer shall have charge and custody and be responsible for all
funds of the Club. The Treasurer shall provide a report of current
bank balance at regular meetings and submit a detailed report to the
Board of Directors prior to the annual meeting.
Section 7: Appointed Positions:
The following are positions in the Club which are appointed positions
to be filled by the President by appointment:
a. National Representative: The National Representative shall
act as a liaison between the Chapter and the National Club.
b. Club Librarian: The Club Librarian shall be responsible for
the safekeeping of books and periodicals belonging to the Club,
keeping and updating a list of the items in the Club Library, making
said list available to the members, loaning items from the Club
Library to members, and making sure that loaned items are returned in
a timely manner.
c. Historian: The Historian shall keep a running account of
the types of Model A Fords owned by the members with all pertinent
facts pertaining thereto, including photographs and motion pictures of
before and after restoration, social activities of the organization,
and its excursions. The Historian shall also securely preserve all
Club newsletters in printed format and transfer the same to the
succeeding Historian.
d. Other Appointed Positions: Other appointed positions, such
as Touring Coordinator, Webmaster, and Newsletter Publisher, shall be
appointed by the President as needed and as described in the Policies
and Procedures Manual.
ARTICLE VI -BOARD OF DIRECTORS
Section 1: Composition:
This corporation shall be generally overseen by a Board of Directors
consisting of seven (7) persons. Officers elected at the November
regular meeting shall automatically be members of the Board of
Directors for the following year. The members at the November regular
meeting shall also elect two members who shall not be officers to
serve as directors. The Immediate Past President, if willing to
serve, shall also automatically be a member of the Board of Directors.
If the Immediate Past President is not available to serve, then the
members at the November meeting shall elect a member to that position.
The Immediate Past President shall be defined as the person who held
the office of President immediately prior to the current President.
3
Section 2: Meetings:
The Board shall meet at the call of the President, and the Board
meetings shall be open to the general membership.
Section 3: Vacancies:
If there is a vacancy on the Board of Directors, a majority of the
remaining members of the Board of Directors shall have the power to
appoint another member to fill the vacancy.
Section 4: Policies and Procedures:
The policies and procedures established by tradition and upon motions
carried by vote of the membership shall be recorded in a Policies and
Procedures Manual, which shall serve as a guide to the Board of
Directors in discharging their duties and overseeing the club
activities.
ARTICLE VII -FISCAL YEAR
The fiscal year of the club shall begin on the 1st day of January and
end on the last day of December in each year.
Each year there shall be a year-end audit performed by an appointee of
the President. The appointee may not be the Treasurer. The results
of this audit are to be reported at the annual meeting.
ARTICLE VIII -COMMITTEES
There shall be the following standing committees of this chapter:
Section 1: Nominating Committee:
The Nominating Committee shall meet for the singular purpose of
nominating officers and directors for the next succeeding year. If
available, the Immediate Past President shall be appointed as the
Chair of the Nominating Committee. If not, the Chair of this
committee shall be appointed by the President in September. The
members of the committee shall be selected by the Chair and shall
submit their slate of nominees to the membership at the October
regular meeting. Elections shall be held in November.
Section 2: Bylaws Committee:
This committee shall have the responsibility of reviewing the Bylaws
of the corporation. The President shall appoint a Chair of the Bylaws
Committee as needed, but no less often than once every five (5) years.
The Chair will select the members of the committee. This committee
shall report to the members upon having reviewed the Bylaws and shall
recommend revision of Bylaws as deemed appropriate.
Section 3: Policy and Procedures Committee:
This committee shall have the responsibility of recording, reviewing,
revising, and maintaining the Policies and Procedures Manual for the
Club, as referenced in Article VI, Section 4 of these Bylaws. The
Chair of this committee shall be appointed by the President, and the
members of the committee will be selected by the Chair.
4
ARTICLE IX -RULES OF ORDER
All meetings of the organization and its Board of Directors and any of
its committees shall be governed by the parliamentary rules of
procedure and usages according to Robert's Rules of Order.
ARTICLE X -AMENDMENT TO BYLAWS
These Bylaws may be altered, amended, or repealed and new Bylaws may
be adopted by a two-thirds (2/3) majority of the members present at
any meeting of the members, provided that at least five (5) days'
written notice to each member is given of the intention to alter,
amend, or repeal or to adopt new Bylaws at such meeting.
ARTICLE XI -DISSOLUTION
Upon dissolution of this corporation, its assets shall not inure to
the benefit of any member. Any remaining assets shall be distributed
to the Model A Ford Club of America, Inc.
JANUARY 2014
5